Extensive
Experience
Our team has over 30 years of experience
implementing document solutions and managing
file conversions of over 75 million pages
for Fortune 500 companies.
Proven
Approach We start
with the end in mind, then employ proven
technology solutions and conversion
methods to achieve performance and profit
improvements for your organization.
Free Services
Proposal Professionally
equipped to manage your needs, we offer
services that allow you to allocate
resources efficiently while staying focused
on your core business. To request a
Free Services Proposal, please CLICK
HERE >
to email us.
In your email please provide a
description of the project and a contact phone number.
Document
Scanning Project Approach
Our
expert team serves as Outsourcing Partners and
Solution Providers to companies that have
critical document scanning and imaging projects.
Our Management Team has over 30 years of experience
successfully designing and implementing document
solutions, and managing file conversions of billions
of pieces of information for Fortune 500 companies in a variety
of industries and market verticals.
The
key to a successful project is starting with the end
deliverable in mind, then employing proven
technology solutions and conversion methods (of
which scanning can be just one stage in the entire
process). Successful document management
requires a clear understanding of an organization's
Document Strategy, its People, Process, and
Technology Requirements, and the optimal
Implementation Approach.
We work with your organization to conduct a Document
Management Project Plan that identifies the answers
to the following questions:
When will your organization
begin the project?
Has
a Business Case been conducted for this project?
Has
a Document Strategy been defined for the
organization?
Has
a Project Sponsor, Change Agent and Project Team
been identified?
What document intensive process will be the
focus of the project?
(Brokerage Transactions, Accounts Receivable, Accounts Payable, Loan
Applications, Title Insurance Records, HR Files Medical
Records, Client Files, Patient Charts, Project Deliverables,
etc.)
What is the volume of pages to convert
digitally?
(We will estimate this
based on the number of file cabinet drawers and
the number of boxes to be digitally converted,
and by sampling the contents of the files.)
Document Coding
(Steps Include: Code Field Search & Retrieval
Data )
Document Indexing
(Steps Include : Embed Coded Data into Files &
Metadata)
In
addition to the approach above, we define the
project timeline, approval processes and the reporting
requirements that ensure successful communication
and project management.
Risk
Mitigation Approach
We
have designed an approach that minimizes the risk
inherent in large scale projects. Our goal
is to serve your organization's needs as efficiently
and effectively as possible to maximize the benefits
of such an project. To accomplish this we focus
on the following:
