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description of the project and a contact phone number.
Financial Services Industry
Scanning Services Offerings
Converting Information into Digital Assets®
Digital Documents, LLC is a leading
document
scanning services and
imaging services company.
We provide Best Practice File Conversion Outsourcing
Services to Financial Services IndustryLeaders
which enables these companies to successfully unlock the true value of
the information contained in their Brokerage, Mortgage and Client Files.
In addition, we specifically designed our project
methods and production facilities to ensure SEC
Compliance for Financial Services document
conversion projects. The
benefits gained from our services result
in increased productivity, performance and profits
by enabling knowledge workers in these companies to
focus on serving their clients instead of searching
for paper.
Our team
ofrecognized
scanning experts
provides conversion services to support large scale projects that require quick turnarounds
and high quality deliverables. Utilizing our
latest
dDSpeedScan® and
dDOptimaOCR®
technologies and processes, we can provide
your organization with the
Highest
Quality scanned files and coded data available in the industry
today.
Our
expert team serves as Solution Providers and
Outsourcing Partners to Financial Services Companies that have critical document
scanning and imaging projects. Our Management
Team
has over 30 years of experience successfully
designing and implementing document
solutions, and managing file conversions of
millions of pages for Financial Services Firms.
The
key to a successful project is starting with the end
deliverable in mind, then employing proven
technology solutions and conversion methods (of
which scanning can be just one stage in the entire
process). Successful document management
requires a clear understanding of an organization's
Document Strategy, its People, Process, and
Technology Requirements, and the optimal
Implementation Approach.
We work with your organization to conduct a Document
Management Project Plan that identifies the answers
to the following questions:
When will your organization
begin the project?
Has
a Business Case been conducted for this project?
Has
a Document Strategy been defined for the
organization?
Has
a Project Sponsor, Change Agent and Project Team
been identified?
What document intensive process will be the
focus of the project?
What is the number of pages to convert
digitally? (We will estimate this
based on the number of file cabinet drawers and
the number of boxes to be digitally converted,
and by sampling the contents of the files.)
Risk
Mitigation &
Compliance
We
have designed project methods and production
facilities that ensure SEC Compliance for Financial
Services document conversion projects and minimizes the risk
inherent in such projects. Our goal
is to serve your organization's needs as efficiently
and effectively as possible to maximize the benefits
of digitizing your files.
To accomplish this we focus
on the following:
Project Quality (to
control and assure high
quality deliverables per the
SEC Requirements
for document conversion)
File
Naming Continuity & Taxonomy Design (to
control and assure high level of continuity in
naming files per the SEC
Requirements for document conversion)
Flexible Solutions (to maximize value and system
integration)
Standards Based Technology (to minimize
proprietary technology switching costs)
Banking Institutions
Risk Management Services
Goals Alignment & ROI Analysis
to Define Value
Ongoing Monthly Mission
Critical Image Services
Detailed Quality & Discrepancy
Reports Results: Define the optimal
services to enable information on demand and support
accurate decision making
Brokerage
Services
Document Conversion Services
Information Access for Audit &
Compliance Reports
Ongoing Quarterly Transaction
Image Services
Taxonomy Design & Indexing
Services Results: Design the optimal
services to enable instant access audit and
compliance information
REIT & Mortgage
Services
Deal &
Customer Management Services
Instant Access to Decision
Support & Client Files
Ongoing Monthly Deal & Client
File Image Services
Host Deal Binders & Customer Files Results: Provide knowledge
workers and decision makers with access to deal and
client data
