Document Imaging & Indexing Services

Digital Documents, LLC is the leading document imaging and indexing services company. We provide Best Practice Outsourcing Services for Document Imaging, empowering your organizational processes by converting documents into digital assets. Our services facilitate instant and secure access to information, enabling increased productivity, performance and profits.

We are recognized experts in providing document imaging services to support large scale, Mission Critical conversion services for projects that require quick turnarounds and high quality deliverables. For the best document scanning company in Washington, DC, contact us.

Utilizing our dDSpeedScan® technologies and processes, we can provide your organization with the highest document imaging quality and coded data available in the industry today, enabling quick search and accurate retrieval of each file. We achieve this by tailoring our services to meet the unique requirements of each project. Our clients realize tangible benefits that reduce their total file management expense and increase profits by optimizing their business processes. In fact, our clients typically realize a quick and measurable Return-On-Investment.

Below is an outline of the Document Imaging Services we provide:

Secure Production Facilities

State-of-the-Art Security Systems
24 x 7 Security Staff
Climate Controlled Environment
Level 5 Nested Facility with Cypher-Locks
Bonded & Insured Document Handlers

Experienced Project Management

State-of-the-Art Security Systems
Document Imaging Project Requirements
File Coding Manual Development
Quality Assurance and Status Reporting
Staff Oversight and Management

Project Staffing

Project Manager and Quality Manager
File Preparation and Unitization Team
Document Conversion Services Team
Image Quality Assurance Team
File Reassembly Team
File Indexing and Coding Team
Coding Quality Assurance Team
Data Management Technicians

Project Design

Document Conversion Services Project Set Up
Project Requirements Review and Validation
Project Pilot (Image a Sample Set of Documents)

File Receiving

Box Level Inventory and Logging
Box Check-In and Check-Out Procedures

File Handling

Box Receiving
File Preparation
File Re-Boxing
Box Returns or Disposal

File Unitization

Define Document Beginning and Ending Points (Enabling Quick File Search and Retrieval)
Document Unitization
File Folder Unitization
Box Contents Unitization

Image Processing

dDSpeedScan 5.0 © for Imaging Documents
Barcode Recognition
Double-Feed Detection (Eliminating Page Skips)
Image Orientation Recognition
Document Preparation Detection
Batch Separation and Versioning
Blank Page Deletion
Thumbnail Generation for Document Navigation

Image Quality

Black & White / Gray Scale / Color
Scan Documents at 200 to 600 DPI (Enabling OCR Accuracy)
Dual Light Image Sensing (Eliminating Text Shadows)
Border Removal (Reducing File Size)
Forms Color Dropout (Enabling Text Recognition)
Image Deskew and Despeckle (Enhancing OCR Accuracy)
Advanced Text Enhancement (Minimizing Shading and Shadows)

Image Formats

PDF (Image and Image Over Text)
TIFF and Multi-Page TIFF
JPEG and JPEG 2000
Word and RTF
Text Document
HTML and XML Document
Database Files (CSV and DBF)
Conversion to Over 240 Image and File Formats

Image to Text Conversion (Optical Character Recognition)

Multi-Engine OCR Processing (Enhancing OCR Accuracy)
Enhanced Text Recognition
Enhanced Layout Retention (Enabling Cross Platform File Conversions)
Character Blocking (Minimizing the Need for OCR Clean-Up)

File Metadata Coding and Indexing

Title Coding
Content Coding
Search Indexing
Document Library Indexing

Image Numbering and Stamping

Electronic Bates and Page Numbering
Electronic Page Characteristic Watermarking

Quality Assurance Procedures

Image Quality Review
Batch File Quality Review
Data Coding Quality Review
Index Accuracy Validation
File Compression Validation
Quality Control Reports

Document Scanning Production Reports
Document Coding and Indexing Reports
Document Scanning Services Project Reports

Document Scanning Services Deliverable

Document Shipping and Handling
Prepare, Scan, Convert, OCR, Code, Index and Data Integration
Service Level Agreement Based on Business Needs
Store Deliverables on Media (CD/DVD/HD)
Web Access and Hosting
Integrate with Leading Document and Data Management Software Applications
Document Storage or Disposal

Whether you are in DC, Maryland, or Virginia or throughout the United States and world, contact us today to learn why we are the document scanning company that can help your team with your document scanning needs.